Security & Compliance

How we protect your data and maintain compliance with California regulations

Attendee Record Keeping

Notary Approved maintains a secure list of all attendees who complete our courses. This list includes:

  • Attendee's full name
  • Course taken
  • Date of completion
  • Photo identification details as required by California law

Important: No Social Security Numbers are collected or stored.

Compliance with California Code of Regulations § 20800.6

Secure Storage

  • Attendee records are stored in a password-protected, encrypted database on secure servers
  • Access is limited to authorized personnel only (course administrators)
  • All accounts with access are password-protected and use multi-factor authentication

Retention Period

  • Records will be retained for a minimum of two (2) years from the date of course completion
  • After two years, records will be securely deleted from the system

Unauthorized Access Prevention

  • Data is encrypted in transit (SSL/HTTPS) and at rest
  • No Social Security Numbers are collected or stored
  • Regular system backups are encrypted and stored securely
  • Continuous monitoring for suspicious activity and unauthorized access attempts

This comprehensive security procedure ensures that the list of attendees is protected from unauthorized access for the full 2-year retention period, in full compliance with California state regulations.